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April, 2001 - Unofficial Business Meeting Minutes
(Minutes to be adopted during the July, 2001 meeting.)
CALL TO ORDER
President Myra Wright Powell called the meeting to order at 1:12 P.M. on
Saturday, May 21, 2001 at the Hampton Inn, in South Bend, Indiana.
Delegates, members, and special guests International President Barbara Sorenson
and First Vice-President Rita Jones were welcomed.
ROLL CALL OF CHAPTERS
Alpha Tau - Richard Hays
Beta Lambda - Gary Frankowski and Diane Vokavich
Chicago Area - Anne Devney and Trish Genovese
Cleveland Area - Sandy Zieve
Detroit Area - Evelyn Kozar, Emma Mahar, and Jean Wright
Fort Wayne Area - Marty Burns
Gamma Delta - Myra Wright Powell
Gamma Gamma - Marsha Berry, Carol Cannon, and Charlotte Miller
Northern Indiana - Carol Pauluhn
Toledo Area - Edie Scott and Doris Hedler
Greater Milwaukee - Johanna Lopez
QUORUM REPORT
Parliamentarian Emma Mahar gave the quorum report. There are 16 chapters
in good standing and nine (9) members of the executive board, totaling 25.
A simple majority of the voting body to establish a quorum was 13. Eight
(8) chapters in good standing were present with six (6) members of the executive
board and one (1) valid proxy vote. Therefore, a quorum was present to
conduct business. For voting purposes at this meeting, a vote requiring a
simple majority is nine (9), and a 2/3 majority is ten (10). It was noted
that a chapter in good standing has all materials sent into International by the
appropriate dates and has paid Region II dues.
MINUTES OF SEPTEMBER 23, 2001 BUSINESS MEETING
The minutes from the September 23, 2000 meeting were mailed prior to the April
meeting. These minutes were approved with no additions or corrections.
TREASURER'S REPORT
Treasurer Carol Cannon gave the following report. Bank accounts were
closed due to no branch availability in the area. Accounts were opened at
Security Federal in Kokomo. Account balances as of April 21, 2001:
Checking balance
$3185.26
Savings
balance
$1213.29
C.D.
$4311.91
Total assets
$8710.46
The treasurer's report was accepted as read with a motion by Johanna Lopez and
second by Doris Hedler. Chapters who were not present or have not paid
their Region dues should send a check for $25.00 to Carol Cannon at P.O. Box
2902 Kokomo, IN 46904.
SECRETARY'S REPORT
No report given.
EXECUTIVE BOARD REPORT/RECOMMENDATIONS
Jean Wright presented recommendations from the executive board session on Friday
evening.
#1 - The Region subsidize current officers attending the Biennial,
for up to $100 per elected officer if they are not being completely underwritten
by their local chapter. There was a motion by Sandy Zieve to amend the
recommendation to include the parliamentarian for reimbursement. Second by
Doris Hedler. Motion to amend passed. The full motion was approved.
Reimbursement is to be made after the Biennial with appropriate submission of
receipts to the treasurer.
#2 - The Region II recognize Biennial presenters from Region II with
a certificate and a token of our appreciation, such as a pin.
Recommendation approved.
#3 - Authorize the sale of Pi Lambda Theta pins to members. It
was also moved by Sandy and seconded by Doris that profits should be designated
for scholarships. Approved.
#4 - The membership committee mentor chapters NOT in good standing.
Approved.
#5 - Information bank ideas are to be sent to Jean Wright.
Approved.
#6 - The Fall meeting will be at the Hampton Inn, South Bend, on
September 14-15, 2001. The Spring meeting will be April 26-27, 2002.
Approved.
STUDENT VICE PRESIDENT
No student has come forward to fill this office. Myra indicated that a
student representative is still being sought.
COMMITTEE REPORTS/BUSINESS
Audit
No report given.
Awards
No report given.
Bylaws
Trish Genovese read the committee recommendations. Clarification was given
to indicate that "good standing" referred to: having program,
officer's list, and financial statement in to International Office, holding at
least two initiations per biennium, and having paid Regional dues.
Discussion on
Article IV, Section VII, Parliamentarian, Sandy Zieve made a motion to
change the time from one week to two weeks for contact with the I.O. by the
parliamentarian to determine chapters in good standing. Rationale:
One week is not enough time if vacations or emergencies arise. Carol
Cannon seconded.
Motion passed.
Article VI, Section IV, Voting, Sandy Zieve made a motion to
strike "or one of the alternates" and insert "designated" to
read,
"designated delegate." Carol Cannon seconded. Motion
passed. There was a motion for all recommendations to be approved.
Motion passed.
Conference Committee
Anne Devney reported in the absence of Thalia Sipple, chairperson. By June
1, 2001 the committee will have the names of 3-5 hotels that are available as
possible conference sites. The committee is looking for family rates, with
25-40 available rooms, before and after conference rates, free parking, free use
of conference rooms, and if charges are made for use of AV equipment. The
committee has selected Empowering Educators as the conference topic.
Strands may include:
1. Law - (O.D.D.),
2. Technology,
3. Classroom Management - (organizational management),
4. Finance - (IRA, retirement),
5. Pi Lambda Theta Development - (membership, officer
training, grant writing).
It was agreed that the program would be of top priority in having a successful
conference. Date would be of second importance, with price being third,
and location being of least importance. The program should be geared to
meet the needs of all membership populations in Pi Lambda Theta. It was
suggested that each chapter in the Region have a presenter for the 2002
conference.
The call for presenters should be sent with the minutes and returned to Thalia
Sipple for study at the Biennial Conference and at the Fall, 2001 meeting.
It was suggested that sessions be scheduled in such a way that all presenters
have an audience. Pre-registration and on-line registration were discussed
as possibilities.
Finance
Charlotte Miller reported that there are twenty-three chapters in Region II,
sixteen being in good standing. Four chapters no longer exist. In viewing
the proposed budget, Myra recommended that future presidents have greater
amounts budgeted for travel, room, and phone expenses. Charlotte suggested
the line items are adjustable according to bills submitted. The budget was
adopted.
Long Range Planning
The Pi Lambda Theta Vision Statement was introduced by Marsha Berry.
"We
see Pi Lambda Theta as becoming the internationally recognized honor society in
education, providing a forum for the exchange of ideas and the promotion of
professionalism and excellence wherever it is found."
Marsha indicated that initiatives are coming as a result of this vision
statement. Diane Vukovich spoke about the survey conducted in conjunction
with the community college initiative. Community college issues will be on
the agenda at Biennial. There is at present a two-year pilot program
partnering Pi Lambda Theta with Phi Delta Kappa. Marsha Berry also spoke
about the 1999 Council initiative by membership, changing the voting structure
to one member-one vote for International Offices only. There will be a
bylaw recommendation for direct vote at the 2003 Biennial.
Membership and Retention Efforts
Richard Hays reported that membership would like to develop a 10 question survey
to go to chapters about membership and retention. Survey to go to Myra,
then in mailing with minutes. Richard would like to receive results
through a self-addressed, stamped envelope. Results would be discussed at
the Biennial or in the Fall of 2001.
Special Projects
Gary Frankowski made recommendations to further revise the grant application.
Revisions were approved. The committee will make recommendations at the
next meeting as to what kinds of projects can be funded. Gary asked if a
display could be set up at the Biennial Conference, encouraging Region II
members to make grant applications. Gary will explore the possibility of
having grant information put on-line as well as having a section of the
Newsletter for grant information.
CHAIR REPORTS/BUSINESS
Facilitator
Carol Pauluhn reported that 20 lunches were ordered at $6.00 per lunch.
Eight rooms were secured at the Hampton for overnight.
Historian
Johanna made a report for Rita Nawrocki-Chabin asking for items for a Region II
display at Biennial. Items may be sent to:
Rita Nawrocki-Chabin
3378 East Bottsford Avenue
Cudahy, WI 53110
Myra presented a certificate for service during the previous term of office to
Historian Rita. Johanna accepted on Rita's behalf.
Information Bank
Jean Wright distributed Planning Pursuits information gathered from chapter
interviews. The upcoming topic will be Leadership Development.
Information should be sent to
Jean Wright
1205 Balfour
Grosse Pointe, MI 48230
by June 15, 2001.
Newsletter Editor
No report given. The summer newsletter deadline is June 15, 2001.
Information should be sent to
Barbara Foster
2234 Balmer-Fenwick
Floyds Knobs, IN 47119.
The newsletter mailing date is June 30, 2001. Meeting minutes will be
mailed separately.
UNFINISHED BUSINESS
2001 Biennial Council
Members were reminded of the profit sharing advantage for chapters with more
than four members in attendance at the Biennial.
Survey of Regional Meeting Dates
Myra shared the survey results for the 2002 Region II Professional
Conference. With 8 chapters reporting, the choices of dates in order were:
June 27-29, July 11-13, July 18-20, Oct. 17-19, and June 20-22.
NEW BUSINESS
The fall meeting will be held at the Hampton Inn, South Bend on September 14-15,
2001.
It should be noted that the order of the meeting was amended however, the
minutes were written in the order presented on the agenda. As the meeting
continued past the scheduled deadline there was an approved 10 minute extension,
followed by a 5 minute extension. The meeting was adjourned at 3:25.
Respectfully Submitted,
Marty Burns
Secretary
Raffle
Travel
$12.00
Revlon Travel Bag $11.00
Audio and Rubicube $10.00
Collapsible Bag $15.00
Munchie Bag
$ 7.00
Goodie Bag
$10.00
Total
$65.00
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