Pi Lambda Theta
... An International Honor and Professional
Association in Education
Great Lakes
Region (Region II) serves:
Illinois Indiana
Kentucky
Michigan
Ohio
Wisconsin
|
|
|
April, 2000 - Official Business Meeting Minutes (Minutes adopted during the July 28, 2000 meeting.) The Great Lakes Region business meeting was called to order at 1:00pm by President Myra Powell. Myra thanked members for joining together for the meeting. Roll Call of Chapters - The following were present:
*Designates that the person is also a voting officer in the region. Quorum Report - Barbara Foster , parliamentarian, gave the quorum report: There are 21 chapters in good standing plus eight officers, totaling 29 possible votes. A quorum for voting is 16 based on 16 chapters present and 6 voting officers for a total voting strength of 22. A simple majority of the voting body is 15. A 2/3 majority is 18. There is a voting quorum. A proxy vote was sent from the Greater Milwaukee Area chapter. Minutes - There were no minutes available. Myra asked members to bring in personal notes fro the meetings which have not yet been recorded. Copies will be made of these personal notes and they will be made into skeletal minutes. These will be given for responses and corrections before they are entered as the official minutes. Records indicate the following meeting dates have no official minutes currently on file: October 3-4, 1998 (final corrections only), April of 1999, July of 1999, and September of 1999 meetings. Treasurer's Report - Doris Hedler presented the treasurer's report, as audited by Carol Cannon, Doris Hedler, and Charlotte Miller. The savings account balance as of March 29, 2000 was $2,525.65. The CD was valued at $4,101.28 as of December 31, 1999. The checking account balance as of May, 1999 was $1,452.03. Deposits totaled $4,147.06, bringing the checking balance to $5,599.09. Total expenses were $4,605.94. This left a current checking account balance of $993.15. The total current assets would be $7,620.08. Doris was congratulated for choosing a banking institution which gives us a good rate for all of our accounts. Secretary's Report - No report. Executive Board Report / Recommendations - Richard Hays, on behalf of the Executive Board, made the following report and recommendations:
The Great Lakes Region had consensus approval on all three Executive Board recommendations. Student Vice-President - No report. COMMITTEE REPORTS / BUSINESS: Audit - The audit will be conducted at the end of the July meeting. Awards - Kay Plew announced no nominations were received by the March 1, 2000 deadline for Outstanding Young Professional Award nor the Outstanding Professional Achievement Award. Extending the deadline for these awards was discussed. It was suggested that copies of the award information be mailed with conference information with the deadline extended to May 30, 2000. Send to: Kayplew@cqc.com. It was moved, seconded, and approved to extend the date to receive award nominations. A mailing will go out to all chapter presidents with conference information. A Bronze Award for efforts in initiating six new members in the biennium was presented. Awards not made at the Biennial or at the Regional meeting will be mailed. Myra displayed a certificate made for Diana Vukovich for her longevity (17 years) and dedication as faculty advisor. Sandy Zieve will be presenting this award on behalf of the Great Lakes Region. Myra asked that if other chapters in the region had faculty advisors retiring after several years of service, to notify her and a certificate will be made for presentation. Bylaws - The committee was unable to meet, but Barbara Foster did have some questions pertaining to the history of procedures which are not bylaws. There was a suggestion that this information be written down, not passed on by word of mouth. Conference information raised questions about procedures. Sandy Zieve discussed that PLT leadership development progression assumed that officers would move upward. This has not necessarily been the practice. Previous bylaws said that the 2nd Vice-President heads the Professional Conference and that the position is on a rotating basis by state. More recent bylaws state that a Professional Conference Committee be established. This allows for more flexibility in planning the conference. Marsha Berry, chairperson of the Long Range Planning Committee reported a suggestion to form a Professional Conference Committee and it be made as a standing committee in the bylaws. The Long-Range Planning Committee was not aware that the bylaws had been changed to include a Professional Conference Committee. Discussion included that the 2nd Vice-President would be the chairperson of the Region's Professional Conference. The Professional Conference Committee would be their resource, information base, etc. This Professional Conference Committee could be a long-term group of people. It was also suggested that the outgoing 2nd Vice-President be a member of the Professional Conference Committee. Conference Committee - Jean Wright reported the conference program includes 17 educational sessions and 5 speakers. Speakers represent all the state within Region II. The business meeting has been changed to July 28, 2000 at 8:30pm. Election of officers will be held at this time. Awards and the Installation of Officers will be held on Sunday. Following the election, the officers can meet on Saturday, make the parliamentarian, newsletter editor, historian, and committee chairperson appointments. The current committee chairpersons will make a short report at the Friday business meeting. Chapter presidents are asked to bring their chapter scrapbooks for display. Finance - Charlotte Miller reported that next year's budget was the major item for discussion. There was not much action concerning this year's budget as officers and committee chairpersons have not turned in receipts for reimbursement. The finance committee recommended the budget be carried over for next year. A motion for adoption of the 2000-2001 budget was presented by the Finance Committee. It was passed unanimously. Long-Range Planning - Marsha Berry, on behalf of the committee, recommended:
Special Projects - A revised version of the Great Lakes Region II Grant Application Guidelines was distributed and discussed. It was approved with the addition of an address for returning the applications. CHAIR REPORTS / BUSINESS South Bend Facilitator - Carol Pauluhn indicates reports have been favorable on lunches and motel accommodations. Myra extended thanks to Carol for keeping us well taken care of during our South Bend meetings. Myra has negotiated with the Hampton management for continued used of their facility for our meetings through 2000-2001 for $79 rates each meeting date, which is lower than our 1999-2000 rates. Historian - Although not in attendance, Rita Nawrocki-Chabin sent word that she has only a small amount of information to include in Historical records. She suggests that local chapters be encouraged to send information, including pictures and projects to her. Information Bank - Richard Hays will have a topic for the September meeting. It was suggested that an on-line idea be attempted. Newsletter - The deadline for the upcoming newsletter is May 1, 2000. All entries should be sent to Jacquie Eley by the May 1st deadline. A copy of the information for the newsletter should also be submitted to Myra. UNFINISHED BUSINESS Financial assistance to Biennial - It has been a past practice that officers who attend Biennial Council receive $100.00. this would be to cover out-of-pocket expenses not paid by other International or local PLT chapter funds. Report on the Central Location for Meetings - as a map of Region II was viewed, South Bend seemed to be the most centrally located place for distance and time traveled. It was the recommendation to continue at this location. There was consensus. Conference Finances - $500, money from our treasury went to the Professional Conference for room reservations. The Conference Committee would like to have an additional $500 seed money. International will also be sending an additional $500 (for the last Professional Conference) as an approved grant. Sandy Zieve shared that the International Executive Board is discussing the possibility of Biennial being held in Hawaii. It is felt that it is a nice place to visit, but a far distance for the convention in 2003. As a region, we must encourage our chapters to send a delegate wherever the Biennial will be held. We need to have a vote at this conference. Items likely to be voted on at this conference include one member one vote, and 2-year college membership in PLT. Our chapters and members must understand implications of items being brought up for discussion and possible vote. NEW BUSINESS The April 20-21, 2001 Great Lakes Region meeting will be held at the Hampton Inn and Suite, South Bend. The reservation fee is locked in at $79.00 plus taxes. Sandy Zieve reminded chapters that any person running unopposed still must be voted as a #1 on the ballot for the upcoming International elections. Read the ballot instructions carefully! Barbara Foster, chairperson of the Nominating Committee, has asked that the current officers be re-nominated if they desire to continue in their position. She has drafted a letter to chapter presidents in Illinois and Wisconsin to obtain nominees for office from their chapters. ANNOUNCEMENTS There were none. ADJOURNMENT Myra adjourned the meeting at 3:10pm, following an earlier motion to approve to extend the meeting time by ten minutes. RAFFLE Proceeds from the raffle and donations were $115.00. This money is used in the Great Lakes Region Scholarship Fund.
Respectfully submitted, Marty Burns, Acting Secretary |
|
This site is created by and
maintained courtesy of Gregory and Myra
Wright Powell |
